Fill a Valid Colorado Cr0100 Form

The Colorado CR0100 form, officially known as the Colorado Sales Tax and Withholding Account Application, is a crucial document for businesses operating within the state. It serves multiple purposes, including the registration for trade names, unemployment insurance, wholesale and retail licenses, and charitable licenses, among others. The form outlines fee schedules, deposit requirements, and the different licenses applicable depending on the time of year and nature of the business.

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The Colorado CR 0100AP form plays a pivotal role for businesses within the state, acting as a comprehensive application for sales tax, W-2 withholding, 1099 withholding, oil/gas withholding, and adding new business locations. Updated as of November 2, 2020, the form outlines various fee schedules for trade name registration, unemployment insurance, wholesale and retail licenses, and charitable licenses, alongside a deposit requirement for the retail sales tax license. Registration can be done online for efficiencies, but the form can also be mailed or processed at specified service center locations across Colorado, provided valid identification and the appropriate fees. The form further details filing frequencies, specific instructions for wholesale and retail sales, withholding account types, and compliance points, ensuring businesses accurately understand their registration and reporting obligations. Additionally, the CR 0100AP form clearly addresses the need for detailed business information including trade names, principal business addresses, and the types of products or services offered. Signature and title of the applicant are essential for processing, with the form aiming to streamline the tax account setup or modification process for Colorado entities, offering clarity on the varied prerequisites for state compliance.

Colorado Cr0100 Example

CR 0100AP (11/02/20)	Fee Schedule
CR 0100AP (11/02/20)
• Trade name registration:	• Unemployment insurance:

Trade name registrations must be done with the Colorado Secretary of State at www.sos.state.co.us.

Colorado unemployment insurance tax is administered by the Colorado Department of Labor and Employment.

•Wholesale and retail license

If first day of sales is:

January to June even-numbered years
2020, 2022, 2024	$16.00
July to December even-numbered years
2020, 2022, 2024	$12.00

January to June odd-numbered years
2021, 2023, 2025	$8.00
July to December odd-numbered years
2021, 2023, 2025	$4.00

•Charitable License

(copy of 501(c)(3) required)	$8.00

•A deposit

is required on a retail sales tax license only	$50.00

Fee Notes

•The $50 deposit will be refunded automatically after a business has collected and paid $50 in state sales taxes.

Do not deduct the deposit on your sales tax return. The deposit is only required on the first business location.

•There is no charge for a multiple or single event license if a business has a current wholesale or retail sales tax license.

•For single and multiple event licenses complete the DR 0589 “Sales Tax Special Event Application.”

•All licenses except the single event license are valid through December 31 of each odd-numbered year. If you have any questions, visit Tax.Colorado.gov or call 303-238-SERV(7378)

Instructions

1. Apply Online and Save Time!

Visit mybiz.colorado.gov to register through MyBizColorado and receive your license number the same day. A license will be mailed to you after any fees have been posted to your account. Allow 2 to 3 weeks to receive your paper license. If you are unable to register online, see the instructions below.

2. Mailing the CR 0100AP to the Department of Revenue:

Download the form from the department’s Taxation Website at Tax.Colorado.gov. Complete the form and

make a copy for your records before mailing the original to the Department of Revenue at the following address:

Colorado Department of Revenue

Service Center Section

PO Box 17087

Denver, CO 80217-0087

Allow four to six weeks for processing

3. Visiting a walk-in service center:

Bring the completed CR 0100AP Colorado Sales Tax and Withholding Account Application to a service center location listed below along with a valid picture ID of

business owner who signed the application and a check or money order for the license fees. You will receive your license immediately.

For walk-in service, please bring one copy of the completed form to:

Locations subject to change, please verify location address.

Lakewood Service Center

1881 Pierce St - Entrance B

Lakewood CO 80214

Colorado Springs Service Center

2447 N Union Blvd

Colorado Springs CO 80909

Pueblo Service Center 827 W 4th St

Pueblo CO 81003

Grand Junction Service Center 222 S 6th St, Room 208 Grand Junction CO 81501

Fort Collins Service Center

3030 S College Ave

Fort Collins CO 80525

Taxpayer ID Requirements:	or Military Identification Card. If the application is walked
All walk-in and mail-in business and individual applications	in by any individual other than an owner, partner or officer
for a Sales Tax, 1099 or W2 Wage Withholding account	of the business, a photo copy of a valid ID for the owner,
with the Colorado Department of Revenue must provide	officer or partner who signed the application must be
valid proof of identification. Valid proof includes Colorado	submitted. If applicant is from another state, a valid driver’s
Driver’s License, Colorado Identification Card, United	license or other picture ID from that state is required.
States Passport, Resident Alien Card (including eligibility	If you have any questions, visit Tax.Colorado.gov, call
for employment), United States Naturalization Papers and/	303-238-SERV(7378) or visit your local service center.

Page 1 of 4

Colorado Sales Tax and Withholding Account Application

CR 0100AP

General Information

The CR 0100AP is used to open a sales tax, W-2 withholding, 1099 withholding or an oil/gas withholding account or to add an additional location to an existing account. Please complete all areas of the sections indicated below for the account type(s) you need. Colorado Department of Revenue (DOR) forms and publications referenced in this document are available on the DOR taxation website at Tax.Colorado.gov.

•To apply for a state sales tax license, complete sections A, B, C, E, F and G.

•To apply for a withholding account, complete sections A, B, D, E, F and G. If you require both licenses, complete all sections.

•To electronically open an account, go to MyBiz Colorado at mybiz.Colorado.gov

Refer to the following definitions.

•W-2 Withholding. Employers are required to withhold state income tax from all employees in Colorado.

•1099 Withholding. Payers who withhold tax on Colorado income reported on 1099 forms. (example: contract labor)

•Oil and Gas Withholding. Every producer of crude oil, natural gas or oil shale shall withhold one percent from the amount owed to any person owning a working interest, a royalty interest, a production payment or any interest in carbon dioxide or oil and gas production in Colorado. No withholding is required from payments made to Colorado or the U.S. Government (see Department of Revenue publication FYI Withholding 4).

•Trade Names are registered with the Colorado Secretary of State. A trade name is not required to obtain a tax account.

•State Sales Tax License. A state sales tax license is required for any person that sells tangible personal property regardless of whether selling retail or wholesale. A license is not required for persons engaged exclusively in the business of selling commodities or services which are exempt from taxation.

•State and Local Sales. Colorado has a 2.9 percent sales tax. Additionally, many cities and counties impose their own local sales tax on purchases and transactions within their boundaries. There are also special district taxes that apply in certain boundaries.

For a complete listing of all applicable tax rates and exemption information, please see “Colorado Sales/Use Tax Rates” DR 1002 on our website at Tax.Colorado.gov. The DR 1002 is revised in January and July each year.

You may also visit Colorado.gov/RevenueOnline to find tax rates by city, county and business account number through Revenue Online.

Due to the complexities surrounding the laws on the collection and remittance of sales/use tax in Colorado, it is recommended that you attend a live class or take an online tax class offered by the department after opening

your business and/or obtaining a sales tax license. Visit Colorado.gov/pacific/tax/education for class schedule

and registration.

Section A

Box 1. Reasons for filing this application.

•Original Application. A new (start-up) business.

•Change of ownership. An existing business that changes its legal structure. Does not include changes of stockholders of corporations and members in limited liability companies. If you purchase an existing business and have a new FEIN, you must apply for a new license and complete a DR 0100A.

•Additional Location. The business already has a Colorado account number but is adding a new business location.

•Do you have a Department of Revenue Account Number? If your business or organization currently has

a Colorado Account Number (CAN), enter it here. A sales tax deposit is required on a business’ first retail sales tax location only as long as each additional location uses the same account number.

Box 2. Type of Organization. Check the box that indicates the legal structure for your business/organization.

Note: Married couples must register as a general partnership if both spouses are owners of the business. General partnerships require a FEIN.

Section B

Line 1a. Taxpayer Name. The name should be entered as follows:

•Individual (sole proprietorship). Last name, first name and middle name or initial.

•General Partnership, Association or Joint Venture.

The last name, first name and middle initial of two principal partners. If there are additional partners, attach a separate sheet.

•Corporation, Limited Partnership, Limited Liability Company (LLC), Limited Liability Partnership (LLP)

or Limited Liability Limited Partnership (LLLP). The legal name of the business must match exactly as filed with the Colorado Secretary of State and IRS.

• Government. Enter the legal name of the government agency.

•Nonprofit. Enter the name of the nonprofit organization. If applying for a charitable license, a copy of 501(c)(3) is required.

Line 1b. Social Security Number (SSN). Enter the Social Security number of the owner if this is an application for an individual (Sole Proprietor). If the Sole Proprietor has an FEIN number, complete Line 1d.

Page 2 of 4

Line 1c. Business Name. If operating as any other type of organization other than Individual/Sole Proprietor, enter business name here as registered with Colorado Secretary of State and IRS.

Line 1d. Federal Employer Identification Number (FEIN). An FEIN is required to open a new account with the Colorado Department of Revenue. FEINs are issued by the Internal Revenue Service, IRS.gov. Individuals (Sole Proprietors) can use their social security numbers. All other entities must have a FEIN number.

Line 2a. Trade Name/Doing Business As. If the taxpayer will be doing business under any name other than the name on Line 1, the “trade name” should be entered here. Trade names must be registered with the Colorado Secretary of State.

Line 2b. Proof of Identification/Taxpayer ID Requirements: All applicants for a sales tax or withholding account with the Colorado Department of Revenue must provide valid proof of identification at the time of application. Valid proof includes a legible copy of a Colorado Driver’s License, Colorado Identification Card, United States Passport, Resident Alien Card (indicating eligibility for employment), United States Naturaliza- tion Papers and/or Military Identification Card. If the application is being walked in by any individual other than an owner, partner or officer of the business, a photo copy of a valid ID for the owner, officer or partner who signed the application must be submitted. If the applicant is from another state, a valid driver’s license or other picture ID from that state is required. Do not enter a social security number here.

Line 3a. Principal Address. This is the address of the orga- nization’s/entity’s principle place of business in Colorado. If you are located outside the state and do not have a physical

location in Colorado, your main address in a different state is acceptable. Do Not use a post office box.

•If a business will have multiple fixed locations, a separate application must be filed for each location.

•If you are a mobile vendor (example: food truck or tool

sales) indicate MOBILE. You are required to give the address, warehouse or office of the location you park and store the vehicle.

Line 3b. County. Enter the county in which your principal place of business is located. If you are not sure which county, refer to the DR 1002 available on the department’s Web site at Tax.Colorado.gov under “Forms & Instructions”

Line 3c. City. Enter the city in which your principal place of business is located.

Line 3d. Phone Number. Enter the telephone number for your business.

Line 4a-4b. Last Name/Business Name. If you want mail sent to an individual or in care of (c/o), enter the name of the person here.

Line 4c. Telephone. Enter the telephone number for the mailing address. If you would like to receive text notifications

for due date reminders and the like, check the mobile text

box ‘Yes’. If you would not like text notifications, select ‘No’.

Line 4d. Mailing Address. Enter the street address, city, state and zip code where the business or organization will receive mail from the department.

Line 5. Email Address. Please enter the email address you would like on file. Indicate on the application if you would like

email correspondence from the state. The emails could be account specific or updates to sales tax collection.

Line 6a and 6b. If you acquired the business, please

provide the prior business name, address, date of acquisition and the prior owner’s first and last name.

Line 7. List Specific products and/or Services you

provide and explain in detail on Line 8. Check the applicable boxes in section 7 on the form:

Do you sell alcohol?	Yes	No
Do you sell tobacco products?	Yes	No
Do you sell prepaid wireless?	Yes	No
Do you sell medical marijuana?	Yes	No
Do you sell recreational marijuana?	Yes	No
Do you sell EXCLUSIVELY through the	Yes	No
marketplace?
Do you rent motor vehicles for 30 days	Yes	No
or less?
Do you rent out items for 30 days or less?	Yes	No
Do you rent out rooms for 30 days or less?	Yes	No
Is your business in a special taxing	Yes	No
district?
Are you a Market Place Facilitator?	Yes	No
If yes - As a Market Place Facilitator, do	Yes	No
you also sell products?

Write a brief description of products, services and/ or function of the business/organization on line 8.

The information you provide will help us determine the appropriate North American Industry Classification System

(NAICS) code for your business. It will also help us get tax information and updates to you, depending on your business type.

Lines 8a through 8d. Owner/Partner/Corp. Officer.

All organizations, including sole proprietors, must

complete these lines. Type/print the name, title, FEIN

(Federal Employer Identification Number), social security

number, and home address of each individual, partner, corporate officer or member. If there are more than two

owners, attach a separate sheet and provide the same information for additional owners. For a partnership between corporations or limited liability companies, list each legal name, address, and FEIN separately.

Page 3 of 4

Section C — Sales Tax

Line 1. Type of sales which applies to your business.

•Wholesaler. A business that sells to retail merchants, jobbers, dealers, or other wholesalers for the purpose of resale. This license cannot be used to purchase items for personal use.

•Retail Sales. A retailer is a business that sells products to final purchasers and is required to collect the appropriate sales taxes. A retailer may also sell wholesale, but is not required to have a separate wholesale license. RTD/CD and local taxes must also be collected, if applicable.

•Charitable. If your organization has been designated as “charitable 501(c)(3),” the organization will be exempt from paying the $50 deposit for a retail sales tax license. Your license fee is $8. Please attach a copy of the IRS 501(c)(3) letter.

•Note on Special Events. Must apply for this separate license on form DR 0589, Sales Tax Special Event Application. This license is required if you sell at special events. There is no additional fee for businesses that already have a sales tax license.

Line 2a. Filing Frequency. Select the filing frequency based on the amount of anticipated sales tax collection.

Line 2b. First Day of Sale. You may wish to start your license prior to the first day of sales in order to make purchases for

producing products to sell.

Section E - Fees

Do not enter Period Covered From and To (Dept. Use Only)

•Sales Tax Deposit. A deposit is required on a retail license. Charitable organizations are exempt. The deposit is refunded automatically after a business collects and remits $50 in state sales taxes. Do not

deduct the deposit from your sales tax return. The deposit is only required on a business’s first location if each additional location uses the same account number. (See instructions for Section A, Box 1.)

•Sales Tax License. Standard Colorado Sales tax License is $16 for a two-year period. The license is renewed at the beginning of each even-numbered year and expires at the end of each odd-numbered year (e.g., Jan. 1, 2020 - Dec. 31, 2021). It is prorated in increments of six months if the license is purchased after June 30 of any year. See Fee Schedule on page 1 of the CR 0100AP form.

•Wholesale License is $16 for a two-year period. The fee is prorated in the same method as the standard Colorado sales tax license. This license is for businesses that make sales only to other licensed vendors for resale.

•Charitable License. The fee is $8.

•Note: The withholding license has no fee for registration and no renewal is required.

Section D — Withholding

Line 1. Type of Withholding account. Indicate which type of withholding account: W2, 1099, or Oil/Gas withholding.

A 1099 withholding account is only needed when you withhold from 1099 payments.

Gaming Establishments (W-2Gs)

Complete the Sales Tax/Withholding Account Application (CR 0100AP) to apply for a 1099 or W-2G withholding account. Indicate in Box D whether you need a 1099 account or a W-2G account set up. You will use your current Colorado account number (CAN) or receive your CAN by mail if you don’t already have an account. Allow four to six weeks for processing.

Line 2. Filing frequency. If you will have employees,

estimate how much wage withholding you expect to pay for all your employees in one year. Your required filing

frequency will be based on your estimated annual wage

withholding. Businesses with annual wage withholding of $50,000 or more must file and remit withholding taxes by

Electronic Funds Transfer (EFT). For more information, print the publication “Colorado Department of Revenue Electronic Funds Transferred (EFT) Program For Tax Payments” (DR 5782) from our website at Tax.Colorado.gov. Frequency for Oil/Gas is monthly. See FYI Withholding 4 for schedule.

Line 4b. First Day of Payroll. List the month and year you anticipate payroll to begin. Normally, start dates begin with a quarter, e.g., 1/20, 4/20, 7/20, or 10/20, but you can start your payroll anytime.

Section F — Points of Compliance

•Licensed retailers are required to renew their licenses every two years (odd-numbered).

•Licensed retailers are required to file monthly, quarterly, or annual returns based on the sales tax collected.

•Licensed retailers are required to file returns for each tax period even if they had no sales and collected no tax.

•Licensed retailers understand their license is only used to purchase items they resell.

•Licensed retailers understand sales tax rates are subject to change twice a year (January & July).

•Licensed retailers can close their account or change their address utilizing the DR 1102.

Section G — Signature

•A signature must be on this document or it will not be processed.

•Please include the title of the person signing and the date signed.

Allow four to six weeks to receive a license by mail when completing and sending in a CR 0100AP form. If you apply for a license through mybiz.Colorado.gov you will receive your license number the same day. Allow two to three weeks to receive your paper license. If you apply for your license at a service center you will receive your account number and license immediately. This concludes the application.

Page 4 of 4

CR 0100AP (11/02/20)

COLORADO DEPARTMENT OF REVENUE

Service Center Section

PO Box 17087

Denver CO 80217-0087

Colorado Sales Tax and

Withholding Account Application

Reason for Filing This Application

Original Application

Change of Ownership

Additional Location

Do you have a Colorado Account Number?

If Yes, the Account Number

Yes

2. Indicate Type of Organization. If you are not an individual, you must have a FEIN number.

Individual/Sole Proprietor

Limited Liability Company (LLC)

Corporation/S Corp

Government

General Partnership

Limited Liability Partnership (LLP)

Association

Joint Venture

Limited Partnership

Limited Liability Limited Partnership (LLLP)

Estate/Trust

Nonprofit (Charitable)

Business Information

1a. Last Name (If registering as SSN)

First Name

1b. SSN (Required)

1c. Business Name (If registering as FEIN)

1d. FEIN (Required)

2a. Trade Name / Doing Business As (If applicable and for informational purposes only)

2b. Proof of Identification

State DL/ID

Passport

Other

Physical Place of Business

3a. Principal Address

City

State

Zip

3b. County

3c. If business is within city limits, what city?

3d. Phone Number

Mailing Address (If different than the physical address)

4a. Last Name

First Name

4b. Business Name

4c. Phone Number

Mobile Text (Data Rates May Apply)

Yes

4d. Mailing Address

City

State

Zip

5. Email Address

Email Opt In For

Return Filing

Tax Updates

Revenue Online Instructions

Tax Rate Changes (2x/Year)

Marketplace Information

If you acquired or purchased the business, complete the following:

6a. Business Name and Prior Owner’s First and Last Name

6b. Date of Acquisition (MM/YYYY)

6c. Address (Street, City, State, Zip)

6d. Prior Owner’s FEIN

7. Complete the questions below

Do you sell alcohol?

Yes

Do you rent motor vehicles for 30 days or less?

Yes

Do you sell tobacco products?

Yes

Do you rent out items for 30 days or less?

Yes

Do you sell Prepaid Wireless?

Yes

Do you rent out rooms for 30 days or less?

Yes

Do you sell Medical Marijuana?

Yes

Do you sell EXCLUSIVELY through the marketplace?

Yes

Do you sell Recreational Marijuana?

Yes

Are you a Marketplace Facilitator?

Yes

Is your business in a Special taxing district?

Yes

As a Marketplace Facilitator, do you also sell products?

Yes

8. List specific products and/or services you provide and explain in detail (Required)

(Form continued on page 2)

9a. Owner/Partner/Corp Officer Last Name

Owner/Partner/Corp Officer First Name

Job Title		9b.	Phone Number

9c. Address (Street, City, State, Zip)		9d.	SSN

10a. Owner/Partner/Corp Officer Last Name	Owner/Partner/Corp Officer First Name

Job Title		10b.		Phone Number

10c. Address (Street, City, State, Zip)		10d.		SSN

Additional Owner/Partner/Corp Officers on a separate paper

Sales Tax Account (Fees Apply)

C1. Indicate Type of Sale:

Wholesaler

Retail-Sales

Charitable

2a. Filing Frequency: If SALES TAX collected is:

Wholesale Only - Annually $15/month or less - Annually

Under $300/month - Quarterly $300/month or more - Monthly

Seasonal, write in the months in business

2b. License Start Date Required (MM/YYYY)

CO Account Number - Site (Dept Use Only)

Withholding Tax Account (No Fees Apply)

1.Indicate which you are applying for:

2.Filing Frequency: If W2 wage withholding tax amount is

	W2 Withholding			$1 - $6,999/Year - Quarterly			$7,000 - $49,999/Year - Monthly			$50,000+/Year-Weekly
				$1 - $6,999/Year - Quarterly			$7,000 - $49,999/Year - Monthly			$50,000+/Year-Weekly

	1099 Withholding		3. Filing Frequency: If 1099 withholding tax amount is
D	1099 Withholding			$1 - $6,999/Year - Quarterly			$7,000 - $49,999/Year - Monthly			$50,000+/Year-Weekly
				$1 - $6,999/Year - Quarterly			$7,000 - $49,999/Year - Monthly			$50,000+/Year-Weekly

			Monthly
	W-2G

			4a. Payroll Company, if applicable
	Oil/Gas Withholding

	4b. First Day of Payroll Required (MM/YYYY)				4c. Payroll Company Phone Number

	Period Covered
	(Dept Use Only)					FEES (see fees on page 1 of instructions)
	From	To
	MM/YY			(0020-810)		State Sales Tax Deposit		(355)
				(0020-810)		State Sales Tax Deposit		(355)	$
	MM/YY	MM/YY		(0080-750)		Sales Tax License		(999)
E				(0080-750)		Sales Tax License		(999)	$
E	MM/YY	MM/YY		(0100-750)		Wholesale License		(999)
				(0100-750)		Wholesale License		(999)	$
	MM/YY	MM/YY		(0160-750)		Charitable License		(999)
				(0160-750)		Charitable License		(999)	$
	Mail to and Make Checks Payable to:
	Colorado Department of Revenue
	PO Box 17087
	Denver, CO 80217-0087					Amount Owed			$

The State may convert your check to a one time electronic banking transaction. Your bank account may be debited as early as the same day received by the State. If converted, your check will

not be returned. If your check is rejected due to insufficient or uncollected funds, the Department of Revenue may collect the payment amount directly from your bank account electronically.

		Points of Compliance
F	• Renew sales tax license on odd-numbered years		• Sales tax license is only used for wholesale purchase for resale
F	• Returns filing frequency is based on tax amount		• Sales tax rates may change twice per year
	• Required to file, even if zero sales tax due		• Business account closure or address changes by filing DR 1102

	I declare under penalty of perjury in the second degree that the statements made in this application are true and complete to the
G	best of my knowledge.

	Signature of Owner, Partner, or Corporate Officer		Job Title	Date (MM/DD/YYYY)

(See fee and additional information on page 1 of instructions)

Click for PDF Form

Document Properties

Fact	Detail
1. Form Identification	The form is identified as CR 0100AP, with the most recent revision dated November 2, 2020.
2. Main Purpose	Used to open a sales tax, W-2 withholding, 1099 withholding, or an oil/gas withholding account, or to add an additional location to an existing account in Colorado.
3. Online Application Availability	Applicants can save time by applying online through MyBizColorado, receiving their license number the same day.
4. Fee Schedule for Sales Tax License	Varies from $4 to $16 depending on the time of year and licensing period, with specific fees outlined based on whether it's an even or odd year and which half of the year registration takes place.
5. Charitable License Fee	A charitable license fee is $8, requiring a copy of the IRS 501(c)(3) letter.
6. Deposit Requirement	A $50 deposit is needed for a retail sales tax license, refundable after $50 in state sales taxes have been collected and paid.
7. License Validity	All licenses, except the single event license, are valid through December 31 of each odd-numbered year.
8. Walk-in and Mail Application	Applicants can also submit the form in person at a service center or mail it to the Department of Revenue for processing.
9. Supporting Documents for Application	Valid proof of identification is required for all applications, with specific requirements for walk-in services.
10. Governing Law	Colorado Department of Revenue administers the CR 0100AP form according to state laws governing sales tax, withholding tax, and business registration.

Guide to Writing Colorado Cr0100

Filling out the Colorado CR0100 form is essential for businesses registering for sales tax, withholding accounts or adding a new location to an existing account in Colorado. Whether you're starting a new business or updating information for an existing one, it's important to provide accurate and complete information to ensure your business complies with Colorado tax laws. Below, find the detailed steps to help you complete the form correctly. Remember, if you apply online through MyBizColorado, the process is faster and you can receive your license number on the same day.

**Apply Online:** Rapidly obtain your license number by registering through MyBizColorado at mybiz.colorado.gov. This is the preferred method for ease and speed.
**To Mail the CR0100AP:** First, download the form from Tax.Colorado.gov. Complete every section applicable to your business needs. Copy the completed form for your records before mailing the original form to Colorado Department of Revenue Service Center Section, PO Box 17087, Denver, CO 80217-0087.
**For In-Person Service:** Bring a completed CR 0100AP form along with a valid picture ID and a payment for the license fee to one of the walk-in service centers. Check location addresses as they are subject to change.
**Taxpayer Identification:** Ensure all mail-in and walk-in applications provide a valid form of identification as listed in the instructions.
**Complete all Relevant Sections of the form:** Depending on whether you need a sales tax license, a withholding account, or both. Provide accurate information for Sections A to G as applicable.
**Fee Payment:** Calculate and include the correct amount for fees based on the type of license you're applying for and the date your sales start.
**Sign the Application:** Include the title of the person signing and the date signed before submission to the Department of Revenue.

After submission, if you applied online or in person, you will receive your account number immediately or your license within two to three weeks. If you mailed in your application, expect to receive your license in four to six weeks. This step is important for becoming a compliant business operator in the state of Colorado, ready to engage in sales or hire employees. Make sure to keep a copy of your completed form for your records, and remember to renew your license every two years if necessary.

Your Questions, Answered

What is the CR 0100AP form used for in Colorado?

The CR 0100AP form is a critical document for businesses operating in Colorado. It is used to open a sales tax account, W-2 withholding account, 1099 withholding account, or an oil/gas withholding account. It can also be used to add an additional location to an existing account. This form is essential for businesses to comply with Colorado's tax regulations, allowing them to collect and remit the appropriate taxes. Additionally, the form facilitates the registration for various licenses, including retail sales tax licenses, wholesale licenses, and charitable licenses.

How can a business apply for a license or account using the CR 0100AP form?

Businesses can apply for a license or account using the CR 0100AP form through several methods. The quickest way is to apply online via MyBizColorado, which provides immediate license number issuance. Alternatively, businesses can download the form from the Colorado Department of Revenue's website and mail the completed document to the specified address or visit a walk-in service center with the completed form and a valid picture ID for immediate licensing. The online application offers expedited processing, while mailing the form requires a four to six-week processing period.

What are the fee requirements associated with the CR 0100AP form?

The CR 0100AP form outlines specific fee requirements for different types of licenses. Fees vary based on the time of year and license type, with a prorated system for sales and wholesale licenses depending on the business's first day of sales. A deposit is required for a retail sales tax license, refundable upon collecting and remitting $50 in state sales taxes. Charitable licenses have a flat fee, and there is no charge for special event licenses if the business already holds a valid sales tax license.

Are there any specific documents required for filing the CR 0100AP form?

When filing the CR 0100AP form, certain documents may be required, especially for specific license types. For instance, to apply for a charitable license, a copy of the IRS 501(c)(3) letter must be attached. All applicants must provide valid proof of identification, such as a Colorado Driver’s License or a United States Passport, at the time of application. If someone other than the business owner is submitting the application, a photocopy of the owner's valid ID must be included.

What is the validity period of licenses obtained through the CR 0100AP form?

Licenses obtained through the CR 0100AP form, except for single event licenses, are valid through December 31 of each odd-numbered year. Licensees must renew their licenses at the beginning of each even-numbered year. This ensures that businesses remain compliant with Colorado's licensing and tax regulations over time.

How does a business determine its filing frequency for sales tax?

The CR 0100AP form requires businesses to select a filing frequency for sales tax based on anticipated sales tax collection. The frequency can be monthly, quarterly, or annually, determined by the estimated volume of sales and corresponding sales tax. The Department of Revenue assigns the filing frequency to ensure efficient tax collection and compliance.

Can changes in business information be updated using the CR 0100AP form?

Yes, changes in business information can be updated using the CR 0100AP form. This includes information such as changes in ownership, the addition of new business locations, and updates to business or mailing addresses. Keeping business information updated is crucial for maintaining accurate records with the Colorado Department of Revenue and ensuring compliance with state tax regulations.

Common mistakes

When filling out the Colorado CR0100 form, people often make mistakes that can lead to delays in processing. Recognizing and avoiding these common errors can streamline the registration process for your business with the Colorado Department of Revenue. Here are four of the key mistakes to watch out for:

Not providing complete information on business structure. It's crucial to check the correct box indicating your business's legal structure and provide all requested details, such as Federal Employer Identification Number (FEIN) for entities or Social Security Number (SSN) for sole proprietors.
Incorrectly registering trade names. If you operate under a trade name different from your legal business name, ensure that the trade name is correctly registered with the Colorado Secretary of State before submitting the CR0100 form.
Overlooking the fee schedule for licenses. The form outlines various fees for licenses based on the time of year and type of business. It's a mistake to either not include the correct fee or to miss the fee payment altogether, as this will delay the issuance of your license.
Failing to attach required documents. For certain business types, like charitable organizations, attaching a copy of the 501(c)(3) determination letter is necessary. Skipping this step can hold up your application.

Additionally, here are some general tips to ensure your application is processed smoothly:

Make sure all sections of the form that apply to your business are completed fully and legibly.
Review the form for any specific documentation requirements, such as proof of identification for the business owner or partners.
Double-check the mailing address and email address for accuracy to ensure you receive all correspondence regarding your application.
Consider applying online through MyBizColorado for a quicker turnaround in receiving your license number.

By paying attention to these details and avoiding common mistakes, you can help ensure a smoother registration process for your business with the Colorado Department of Revenue.

Documents used along the form

When businesses in Colorado embark on the journey of establishing and operating their commerce, the Colorado Department of Revenue's CR 0100AP form is a fundamental document for obtaining the necessary tax licenses. However, this form is often just the first step in a series of required paperwork needed to comply fully with Colorado's state regulations. The following documents often accompany the CR 0100AP form to ensure businesses meet all legal requirements for operation.

DR 0589 Sales Tax Special Event Application: This form is for businesses that intend to sell products at special events. It allows the collection and remittance of sales tax for temporary sales locations, such as festivals or fairs.
DR 1002 Colorado Sales/Use Tax Rates: This document provides a comprehensive listing of all Colorado sales and use tax rates, by jurisdiction. It's invaluable for businesses to correctly charge and remit sales taxes collected from customers.
DR 1102 Account Change or Closure Form: Should a business need to update their mailing address, change their business name, or close their sales tax account, this form is required to inform the Colorado Department of Revenue.
DR 0100A Retail Sales Tax Return: Regular submission of this form is necessary for reporting and remitting sales taxes collected from customers. It's a crucial aspect of maintaining compliance with Colorado's taxation laws.
501(c)(3) Exemption Documentation: Charitable organizations with a 501(c)(3) status must provide their exemption documentation when applying for a Charitable License as part of the CR 0100AP process, ensuring they are exempt from certain fees.
Colorado Secretary of State Trade Name Registration: While not a form from the Colorado Department of Revenue, registering a trade name with the Colorado Secretary of State is often a simultaneous process with submitting the CR 0100AP. This registration is critical for businesses operating under a name different from their legal business name.

Understanding and obtaining the appropriate documentation is crucial for Colorado businesses to ensure they are fully compliant from the start. Each form plays a distinct role in laying the groundwork for successful business operations, from tax compliance to legal recognition. As each business's situation can vary, it's essential to consult the Colorado Department of Revenue's website or seek professional advice to ascertain all necessary requirements.

Similar forms

The Colorado CR0100 form is similar to various other forms and applications used by business entities and individuals to register for or update their tax and license information with state departments. This form is an integral tool for businesses in Colorado to ensure compliance with state tax laws and regulations.

One document similar to the CR0100 form is the DR 0589 "Sales Tax Special Event Application". Both forms are utilized by individuals or businesses intending to engage in activities that require the collection of sales tax in Colorado. The CR0100 form is broader, covering sales tax, withholding accounts, and trade name registrations, whereas the DR 0589 is specifically designed for those conducting sales at special events, such as fairs or markets. This special event application is necessary for temporary vendors who need to remit sales tax collected from sales at events, making it essential for businesses participating in temporary marketplaces or events within the state.

Another document that shares similarities with the CR0100 form is the DR 1002 "Colorado Sales/Use Tax Rates". While the DR 1002 is not a registration form, it complements the CR0100 form by providing essential information needed for accurately completing it. The DR 1002 gives detailed breakdowns of sales and use tax rates across the state, which are vital for businesses to know when applying for a sales tax license through the CR0100. Businesses must understand local tax rates to correctly collect and remit sales taxes, aligning closely with the purpose of the CR0100 form in establishing a business’s tax obligations. Thus, while the DR 1002 is an informational document, its use is closely tied to the application process embodied in the CR0100 form.

Dos and Don'ts

When filling out the Colorado CR0100 form, it's important to pay attention to both the details and the process. Here's a quick guide to help you navigate the form smoothly:

Do:

Apply online at mybiz.colorado.gov to save time and receive your license number the same day.
Provide a valid email address and opt in for email correspondence to receive important updates related to your tax account.
Include a valid form of identification for the business owner or the officer who signed the application if you're submitting the form by mail or in person.
Remember to attach a legible copy of the IRS 501(c)(3) letter if applying for a Charitable License.
Ensure that the business name on the form matches exactly as registered with the Colorado Secretary of State and the IRS.
Check the appropriate boxes that apply to the specific products and/or services your business will provide.
Sign the form before submitting it, as it will not be processed without a signature.

Don't:

Use a post office box for the principal address; a physical address is required.
Deduct the $50 sales tax deposit from your sales tax return. It will be refunded automatically after your business has collected and paid $50 in state sales taxes.
Forget to make a copy of the completed form for your records before mailing it.
Apply with incomplete information regarding your business structure or the products and services offered.
Overlook the need for a separate application for each business location if operating multiple fixed locations.
Ignore the filing frequency for your sales tax; choose the correct option based on your estimated sales.
Delay in applying for your license if you plan to make purchases for producing products to sell before the first day of sales.

Following these guidelines will help ensure a smoother application process and avoid potential delays or issues with your Colorado CR0100 form submission.

Misconceptions

Many people have misconceptions about the Colorado CR0100 form, often finding the process confusing or overwhelming. Here are five common myths debunked to help clarify the requirements and process:

Trade Name Registration is Included: A common mistake is thinking that filling out the CR0100 form will also register your trade name with the state of Colorado. The form explicitly states that trade name registrations must be done separately through the Colorado Secretary of State's website. It's crucial for new business owners to understand that these are separate processes.
Licensing Fees Are Ongoing: Another misconception is that the fees for licenses listed on the CR0100 form, such as the retail sales tax license fee, are recurring annual payments. In reality, the retail sales tax license is valid through December 31 of each odd-numbered year and is only renewed at the beginning of each even-numbered year, with prorated fees if the license is purchased after June 30.
All Licenses Require a Deposit: People often believe that a $50 deposit is required for all types of licenses when in fact, this deposit is only required for the first retail sales tax license location. Charitable organizations are exempt from this deposit altogether. It’s a one-time deposit, refunded after the business collects and remits $50 in state sales taxes.
Immediate License Issuance: There's a common expectation that submitting a CR0100 form will result in an immediate issue of a license. However, the document indicates that while online registration through MyBizColorado provides a license number the same day, the paper license will be mailed within 2 to 3 weeks. For mail or walk-in submissions, the processing time extends to four to six weeks.
Personal Use Purchases with Wholesale License: Many believe that holding a wholesale license allows them to purchase items tax-free for personal use. The CR0100 form clearly specifies that a wholesale license is intended for purchases made for resale to retail merchants, jobbers, dealers, or other wholesalers, not for personal acquisitions.

Understanding these aspects of the CR0100 form can simplify the process for Coloradans looking to start or modify their business dealings, ensuring compliance with state requirements and avoiding common pitfalls.

Key takeaways

When engaging with the Colorado CR0100 form, it's crucial for businesses to understand its purpose, requirements, and the details necessary for accurate completion and submission. Here are six key takeaways for anyone looking to navigate this essential document:

Online Registration is Quicker: The form allows for the registration of sales tax, withholding accounts, and more, but applicants can save time and receive their license number the same day by applying online through MyBizColorado. A paper license will follow in the mail within 2 to 3 weeks, highlighting the efficiency of digital submission over the traditional mail-in process.
Accurate Business Classification: It's important to correctly identify the type of business organization, as this affects the FEIN requirement and the subsequent processing of the application. Whether an individual/sole proprietorship, LLC, corporation, or any other type, detailed information including the legal name and FEIN (if not an individual) must match the records with the IRS and Colorado Secretary of State.
Trade Name Registration: If operating under a trade name different from the legal business name, it must be registered separately with the Colorado Secretary of State. This is a key step in ensuring all business operations are properly aligned with state legal requirements.
Licensing and Fee Requirements: The CR0100 form covers various licenses, including wholesale, retail, and charitable. Depending on when a business begins its operations, the fee varies. Additionally, a $50 deposit is required for retail sales tax licenses, refundable after the business collects and pays $50 in state sales taxes. Understanding these nuances is critical for budgeting and compliance.
Proof of Identification: All applicants must provide valid proof of identification. Depending on the nature of the filing—be it by the business owner, partner, officer, or another individual—a copy of a valid ID must accompany the application. This ensures the security and verification process of the application.
Specificity in Services and Goods: Businesses must provide detailed descriptions of the products or services offered. This information assists in determining the appropriate North American Industry Classification System (NAICS) code, which can affect tax rates and obligations.

Compliance with the CR0100 form's requirements ensures that businesses can begin their operations legally and smoothly in Colorado. It is imperative to meticulously review and supply the correct information to avoid processing delays, potential fines, or other legal complications. It is beneficial for businesses to consult the latest guidelines provided by the Colorado Department of Revenue and consider attending tax classes offered by the department to stay informed about their tax responsibilities.

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